Board Meeting Etiquette
Board meeting etiquette refers to the set of rules that are not stated and guidelines that members adhere to ensure that meetings run in an effective manner. The proper manner of conducting meetings allows boards to function at the level that is appropriate to their functions, and encourages collaboration. It is crucial to follow these guidelines for an effective board meeting:
Respect others’ time by being punctual. Be prepared by reading the board materials prior to time. If it’s not an emergency, avoid distractions such as your email or phone and close unnecessary laptop windows. During discussions, avoid side conversations and interrupting speakers. Listen actively and ask questions when necessary. If you’re not sure whether a topic is relevant you can ask the speaker or chair of the board for clarification.
If you’re unable to attend a meeting, promptly send the board an agenda and all reports that are available for discussion ahead of time so that the board can look over the information and prepare for the meeting. Sending these documents prior to the meeting saves time and allows the discussion to remain focused on the issue that is being discussed.
Respect your fellow board members even if they do not agree with you. It is important to remember that the board’s role is to represent stakeholder and shareholder interests and make decisions that are in support of the success of the company.
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