Software For Convenient Document Exchange

In the post-COVID era, public service agencies around the globe are dealing with reductions in staff, office closures and increasing demand for services. They have to communicate with customers via remote access, while protecting sensitive data and ensuring the best customer journey. Document exchange allows them to accomplish this by offering an easy and quick way for their customers to view and accept documents.

There are a myriad of different options for software to exchange documents. Each one has its own strengths and weaknesses. Some are tailored to specific industries and can handle distinct formats of documents. Some of them offer more sophisticated collaboration features, including an interactive editor. This allows multiple stakeholders to collaborate on documents at the same time and communicate via chats within the document and commenting features. It also helps eliminate the back-and forth of moving files that could slow up project work.

Some software for convenient document exchange is able to recognise text and images within a document which allows it to automatically categorize the document, identify, label and tag information. This allows you to locate particular information, and it can also recognise hand notes, whiteboard images and scans of documents. This will reduce the need for manual searching and also increase the accuracy.

Other software for easy document exchange can provide an audit trail of each activity on the system. This will reduce the chance of data breaches, and provide business owners peace of mind knowing that their data is properly taken care of. Certain software also detects duplicates, which can save time and space.

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