15 Amazing Online Meeting Tools For Collaborating With Your Team in 2023

The ‘Suggested questions’ feature gives you ideas on agendas and questions to ask based on the topic of your meeting. Then you need an online meeting tool with screen-sharing capabilities. Is it important for you to have face-to-face conversations with your team? Then an online meeting tool with high-definition video features is a must. Google Meet features all the bells and whistles you’d expect from modern video conferencing software.

Miro’s free plan is enough to get started, with a single workspace and 3 editable boards. But if you don’t use Office 365, you won’t get the full benefit of the Surface Hub. If your team uses Office 365, and you’re ready to invest, the Surface Hub is tough to beat. Estimate the cost of your meetings with a built-in calculator in Google Calendar, so you can right-size every meeting.

What’s the onboarding process like?

There are plenty out there, but some can make it harder rather than easier to collaborate. For example, video conference software with screen sharing leaves only one person in control of the meeting, which can cause others to disengage until it’s their turn to speak. Standuply is an online asynchronous meeting tool that allows you to manage large projects. There are a lot of large businesses that use Standuply, including Walmart, Adobe, and Intel.

Virtual meetings have become the lifeblood of modern work and collaboration. Even among just the free online meeting tools available, it’s easy to get overwhelmed by the choices. Reputable online meeting tools like Zoom and Krisp have advanced encryption and security features to make the meetings safe and secure. The landscape of online meeting productivity tools has evolved significantly, offering professionals diverse solutions to optimize their virtual collaboration and communication.

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HubSpot has established itself as one of the leading CRM platforms, including marketing, sales and service capabilities. The CRM that’s at the core of HubSpot’s suite of products is free to use and allows you to store up to 1 million contacts. Among the tools that are natively connected to the CRM is also the free meeting scheduling software. Many meeting attendees struggle to make their opinions heard for fear of corporate backlash or judgment from workplace peers. Slido is an innovative meeting tool leading to productive meetings by fostering a more comfortable environment for open communication. This software takes the work out of scheduling and communicating with clients.

• Slack is renowned for its team messaging and collaboration capabilities, making it a valuable addition to any toolkit for virtual meetings and communication.
• Finally, when you wrap a meeting, you can use Hugo’s integrations to send tasks and follow-ups to your favorite tools like Trello and Slack.
• Typically, the more features and onboarding support that come with the remote-meeting tool, the higher the price tag.
• One major perk of this video conferencing tool is its ease of use – no downloads are required to start using it.
• These meetings can include asynchronous status updates, webinars, video calls, conferences, and more.

Hugo is an online meeting tool that helps members take notes and keep track of tasks. When it comes to planning meetings with ClickUp, Calendar view and Docs are your go-to tools. In Calendar view, you can easily drag and drop events onto your schedule and share your calendar with anyone on the team.

Tools like Zoom, Skype, Microsoft Teams, and Google Meet are all solid options for teams to meet online, present ideas, and host large-scale webinars and events. Explore these options, experiment, and discover the perfect virtual meeting toolset that works for you and your team. Remember that we’ve focused on (mostly) free online meeting tools, so you can get started without worrying about pricing. Since virtual meetings tend to be more productive and collaborative, it’s worth investing in a great video conferencing setup for your team. Luckily, there are many great, free options for video conferencing software that can be paired with reasonably priced audiovisual products like video conferencing cameras. A simple but high-quality web camera is a must-have to be inclusive to remote teammates and provide a collaborative atmosphere between employees in multiple locations.

SavvyCal is an online meeting tool that provides tools and services to help you schedule meetings. The meeting tool allows both managers and team members to schedule meetings in a timely and efficient manner. ClickUp is the ultimate productivity software for teams of any size to come together, save time, and consolidate work across apps into one dynamic platform. With a rich set of customizable features and intuitive UI, teams across industries rely on ClickUp to make their meetings more productive, organized, and efficient.

The 2023 State of Hybrid Work Report found that 83% of workers said that good technology is an important factor in their work. When meetings are audio-only, it creates an unequal experience for remote team members. Calendly syncs with your calendar and determines your availability based on upcoming events. You can set up automatic personalized email reminders or follow a standardized template, schedule unlimited meetings, and create custom links. Setting agendas, sending meeting invites, and gathering meeting materials are all critical aspects of preparing for a productive meeting. Here are some helpful internal communication tools to keep you organized and on track.

Read our best practices for leading and facilitating effective virtual meetings. Skype lets you make calls with up to 100 participants and is ideal for small and medium businesses with remote international teams. If you work with colleagues or clients in different languages, its real-time translation feature also lets you communicate naturally even when your teams speak different languages.

That’s why Switchboard provides a dynamic virtual space that gives your teams the tools they need for meetings where you actually get things done together. Teams can also collaborate on projects together in real time and build relationships and community by enjoying the kind of spontaneous interactions you get in a physical office. Switchboard is ideal for highly collaborative, small to medium-sized remote or hybrid organizations https://www.globalcloudteam.com/ (50 employees or less). It’s ideal if you’re looking for a comprehensive and all-inclusive solution to traditional video conferencing tools. Switchboard is a browser-based collaboration platform that allows you to collaborate on documents and apps inside a virtual room—without having to share your screen. It’s designed to foster team connection, collaboration, and productivity through intuitive meeting rooms.

Zoom is a highly popular and user-friendly video conferencing tool that gained widespread recognition during the rise of remote work and virtual meetings. It is one of the best meeting apps, offering a comprehensive suite of features, making it suitable for small and large businesses. With those features in mind, we’ve put together a list of five online meeting platforms for remote teams. We analyzed each platform’s top free features, who should use it, and its pricing model to make it easy for you to decide what option is best. Miro is a cloud-based whiteboard tool that helps remote teams collaborate in real-time. The software offers a wide range of templates and plugins to help you run productive meetings through brainstorming sessions, design sprints, Agile retrospectives, and mind mapping.

With VEED, you can record your screen and webcam simultaneously, and then edit the video to add text, images, or even other videos. It is essential to have a screen recorder for meeting in order to keep everyone on the same page and ensure that important information is not lost. A screen recorder can be used to record meetings, lectures, and presentations.

That said, for teams who don’t require much cross-functional input who want a basic whiteboard app, Liveboard is up to the task. A list of tools to make meetings better, especially when there are virtual participants. Baluu offers a wide range of helpful back-end features to help you streamline your sales process, reduce costs and improve customer satisfaction. You can create custom forms, use analytics, and create a variety of tickets.

Otter.ai transcribes your meetings in real-time, capturing every spoken word with  accuracy. The transcriptions are searchable, making it easy to find specific discussions or topics. We’ll often add ideas or topics to a Miro board ahead of a meeting and use it as a continuing workspace for remote team members afterwards.